Nova Scotia Association of REALTORS
Director of Finance, Administration, IT, and Member Services
Full time
To apply: Send resume and cover letter jduke@nsar.ns.ca on or before 4:00 p.m. April 8, 2024 with Director of Finance in the subject line.
Summary: Reporting to the Chief Executive Officer, the Director of Finance, Administration, IT, and Member Services is responsible for the effective management of NSAR’s financial resources, information technology, member data management and the administration of the employee’s total compensation. The incumbent supervises the Accounting and Database manager and the Accounting Coordinator.
Join a dynamic association and work in the rapidly evolving real estate industry. The Nova Scotia Association of REALTORS® (NSAR) is the voice of real estate in Nova Scotia. We are the professional association for over 2,000 REALTORS® across the province. We empower members by providing leading edge tools, education, outstanding services, and active advocacy.
Responsibilities:
Finance
- Ensure the effective management of financial resources by ensuring compliance with all legislation, principles and policies, monitoring revenues and expenditures against budgets, adhering to procurement guidelines, acquiring goods and services in the most cost-effective manner, and managing the related contracts, accurately forecasting budget requirements for the fiscal year, preparing financial statements, managing the accounting software and systems, generating reports, providing financial information, and responding to requests for information
Administration
- Ensure the effective management of the components of employees’ total compensation by generating reports, contributing financial information to the budgeting process, reviewing and correcting data before releasing it to the third-party payroll administrator for processing, setting up new employees and modifying employee data in the payroll software, working with benefit administrator to design and purchase new benefits plans, manage and report employee leave data in the Bamboo software, and updating the employee handbook and implementing changes
- Ensure the effective management of human resources by setting and evaluating staff performance targets, promoting diversity and a healthy, respectful workplace, demonstrating the leadership competencies, respecting corporate human resources practices, promoting teamwork and individual development, and maintaining internal communication
Information Technology
- Work with an IT support vendor to effectively manage technology resources by maintaining internet and Wi-Fi services, managing users’ access/passwords, ensuring the security of the data, updating/upgrading/installing equipment, and software on a timely basis, maintaining an inventory of equipment, maintaining the door fob system, and problem-solving issues
Member Services
- Manages staff that ensure members' access to Property Online (POL) by managing the software, setting up new members, assigning passwords, and billing for usage
- Manage staff that ensure the key management/electronic lockbox system (Supra) is available to members by managing the software and the inventory, acting as a back-up in giving new members their authorization codes, and providing support to new members as they learn how to use the tool
- Manage staff that ensure the member information on the database is current and accurate by setting up new and rejoining members, terminating them from the database, and entering transfers
Other
- Perform other related duties as assigned.
Technical Competencies
- Undergraduate degree in Commerce, Business Administration, or Accounting from a recognized educational institution or an equivalent combination of education and experience
- Canadian Chartered Professional Accountant (CPA) certification
- 5 years of senior accounting, budgeting, and supervisory experience
- High level of proficiency in accounting and/or database software
What’s in it for you?
NSAR has a supportive, respectful culture, is an exciting place to work, and offers:
- A competitive salary based on qualifications and experience
- Full health benefits package with health spending account
- Group retirement savings program
- A team that values diversity
- Hybrid work options
- Professional development and education opportunities
- An environment that supports volunteerism
- Formal performance review process
- Fitness credit
- Opportunities for staff input – our team’s opinions matter
- Staff professional development and social events
NSAR is an equal opportunity employer. All qualified applicants will receive consideration for employment and we consider and embrace All individuals and what makes them unique. We believe our employees should be happy and healthy, with peace of mind and a sense of fulfillment. We provide our employees with comprehensive benefits, great opportunities for career development, and a balanced lifestyle to achieve personal and professional success.
We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.
Pay range: $95,000
To apply: Send resume and cover letter jduke@nsar.ns.ca on or before 4:00 p.m. April 8, 2024 with Director of Finance in the subject line.